The Art of Leaving a Great Voicemail

August 4th, 2015

Although e-mails and texts are typical ways to deliver a message, phone calls are not out-of-date, and are often quicker. If they don’t answer, leave a voicemail to avoid playing “phone tag” all day. There is a right way and a wrong way to leave a voicemail, so here are some tips on how to leave a great one:

State Your First and Last Name

The person whom you are calling will need to know who you are. It’s best to lead with this information, otherwise it may  be forgotten. If the person you are calling doesn’t directly know you, feel free to add your title or affiliation so they can easily make connections about you at a later time.

State Your Reason for Calling

Don’t beat around the bush. Voicemails are meant to be short and succinct, so right after you state your name, mention why you’re calling. Even if you have a lot to discuss with that person, try to summarize the point of your call in a sentence or two. It’s perfectly acceptable to state that you have more to discuss later, but you don’t want them to stop listening to your message before you have finished talking.

Say What Time You Called

Don’t assume that the person receiving your voicemail has visual voicemail. For starters, you could be calling a landline or a Google Voice number. Always say what time you called on what date, so they have a frame of reference when they’re trying to figure out times to call you back. This will help keep you organized as well.

Leave Your Contact Information Multiple Times

When you close out the voicemail, it’s common sense that you should leave your contact information so the recipient can call you back. Make sure that you leave your contact information more than just once. This will ensure that the recipient actually receives the contact information and that it isn’t lost in garble or mispronunciations.

In addition to creating great candidate/client matches, the staff at Olympic Staffing enjoys sharing helpful information. Contact us today for more advice on job-seeking skills.

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