Most workplaces utilize e-mail on a regular basis as a means of communication. As a professional, your e-mails should portray a positive self-image. Here are some ways you can ensure you’re promoting the most professional version of yourself via e-mail:
Avoid Abbreviations and Shorthand.
Because e-mail is digital, many people seem to think it’s acceptable to use abbreviations or shorthand when corresponding with colleagues or clients. However, abbreviations and shorthand can often be seen as rude and dismissive. If someone uses shorthand or abbreviations with you, it’s probably okay to mirror those same words to that particular person. But, if you’re e-mailing someone who doesn’t use them or for the first time, you’ll want to stick with traditional writing to portray yourself as knowledgeable, educated, and not lazy.
Correct Spelling and Grammatical Errors.
When you send e-mails that have many spelling or grammatical errors, it relays the message that you are too lazy to put time into drafting that particular e-mail. Your computer or e-mail program has a spell check, so make sure you use it. Not everyone is a great speller or writer, but thanks to technology, you can minimize the amount of mistakes you make in an e-mail.
Check What Time You’re Sending the E-Mail.
If you’re regularly sending e-mails after or before work hours (8-6), you might want to rethink that strategy. First of all, it’s impolite to offload a task onto someone after work hours just to remove it from your task list. Second, sending an e-mail to someone before or after work hours gives the impression that you don’t respect his or her personal time. If you need to get the task or message off your list, you’re better off drafting the e-mail and waiting to send it until the morning.
Remove Smart Phone Conventions.
If you have a smart phone, it usually comes programmed with a convention such as: “Sent from my iPhone” or “Sent from my Android.” If you have your work e-mail synced to your smart phone account, you might want to remove that convention from your smart phone. When you send an e-mail from your smart phone, you could theoretically be anywhere. Even if you do choose to send e-mails from your smart phone for convenience reasons, it’s best not to let your colleagues and clients know that you’re not in the office to maintain a professional reputation.
As a professional, it’s your responsibility to make sure you’re always promoting the best version of yourself in order to increase your chances of receiving job offers and to promote networking. If you feel like you’ve built up a great professional reputation thus far and would like help finding a job that reflects your skills and experience, contact Olympic Staffing.